Timeline for Theme Organization

Time Relative to Meeting Date

Action/Event
36 months before MPPG selects theme
34 months before MPPG Chair communicates theme to divisions for approval
30 months before MPPG Executive Committee appoints overall theme organizer
24 months before Organizer selects sub-themes, including organizers and communicates to divisions
20 months before Divisions tell organizer of their plans for theme
20 months before Organizer contacts local section for meeting site to discuss possible non-programming events at meeting (e. g., with local schools, museums, news organizations)
18 months before Organizer makes plans for plenary/showcase event in conjunction with President for year of theme (timing will depend on when President-elect is chosen)
18 months before Organizer reports back to MPPG and divisions with first draft of structure of theme program – symposia from divisions, special thematic symposia, showcase event, other activities
16 months before Organizer talks with ACS staff about special needs for theme at meeting site – venue for showcase/Presidential event, locations of theme symposia, connections with other societies, non-programming events (e. g., with local community)
14 months before Presidential office and organizer finalize plans for showcase event and begin process to line up speakers and make other arrangements
12 months before Organizer reports back to MPPG and divisions with final structure of theme program – symposia from divisions, special thematic symposia, showcase event, other activities
12 months before ACS staff and organizer begin plans for promotion of theme through both internal (ACS) and external venues
8 months before Organizer and subtheme organizers oversee submission of symposia abstracts and other information into PACS
4 months before Organizer and ACS staff finalize plans for locations of events and symposia at meeting site
At meeting Organizer and ACS staff work on site to make sure thematic programming and other events proceed flawlessly
2 months after Organizer, coordinator, and divisions complete survey from ACS staff and MPPG on how well theme process worked and how to improve this in the future