Event Coordinator Resources, Forms & Deadlines

Online Event Planning.

Looking for resources to help you organize an event during the 246th ACS National Meeting & Exposition in Indianapolis? The following resources will help ACS divisions, committees, exhibitors and staff to arrange events for the meeting.

Important Notices

  • VEMS is now closed. For all late meeting requests, please contact VEMShelp@acs.org
  • A $200 late fee will be applied to all requests received after May 6, 2013. The late fee will appear on the final confirmation. If you have any questions regarding this fee, please contact Vanessa Johnson-Evans at 202-872-4553.

Request Forms in .PDF format

Meeting Request. Use this form to request business meeting space.

Exhibitor Forms

Social Event Request. Use this form to request that ACS arrange a social event OR to publicize your pre-arranged event.

Workshop Request. Use this form to arrange a workshop that is not part of the technical program and/or requires separate fees from ACS National Meeting registration.

Signage Requests

Use this form to request special signage for your event.

Signage Pricing & Deadlines

22 x 28 – Advance - By August 2 $150.00
22 x 28 - Late - After August. $205.00
28 x 44 – Advance - By August 2 $260.00
28 x 44 – Late – After August 2 $385.00
All prices include tax and labor


Virtual EMS opens. April 17, 2013
All meeting space, social event, and workshop requests due to ACS Meetings. May 6, 2013
Requestors will receive notification of space assignments. Week of May 20, 2013
Requestors must submit any menu selections, additions and/or changes to ACS Meetings. June 10, 2013
Signage Request forms, used to request special signage for your event, due to ACS Meetings. August 2, 2013
Requestors must submit signed final confirmations to ACS Meetings. Sign and fax to 202-872-6128. July 8, 2013

Important Notices

A late fee of $200 will be applied to final confirmations for requests received after May 6, 2013 (excludes exhibitors). Contact Vanessa Johnson-Evans at 202-872-4553 with questions.

The Meetings Department has been asked not to schedule events on September 9 between 3 – 7 PM as we will continue to showcase the ACS/Kavli Lecture Series. If your event falls within this day and time, we ask that you please reschedule.

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