Responsibilities of Program Chairs

Call for Papers

  1. Develops the technical program with symposium organizers and enters it into PACS as oral and poster symposia.
  2. Designates the symposia as either accepting contributed papers or only invited papers.

Finalize Technical Program

  1. Arranges the sessions into AM, PM, or EVE sessions and assigns the appropriate section letter (A, B, C …) to each session, consistent with Even Programming Rules.
  2. Submits the preliminary program to ACS.
  3. Submits the final program to ACS.

Session Management (cooperatively with symposium organizers)

  1. Reviews the abstracts and accepts or rejects them.
  2. Schedules selected high-quality abstracts into Sci-Mix in accordance with the restrictions on the number of Sci-Mix presentations (a maximum of 20 or 10% of total number of accepted papers for the division, whichever is larger).
  3. Creates new sessions as needed to accommodate the submitted abstracts.
  4. Arranges the accepted abstracts into sessions.
  5. Assigns each abstract an order within the session.
  6. Assigns each presentation a duration. For oral presentations the presentation is given a discrete duration; for poster presentations the time span is the duration of the poster session.
  7. Inserts non-paper events (e.g., introductory or closing remarks) in the session.

Other Responsibilities

  1. Arranges for non-technical events such as coffee breaks, social receptions associated with award presentations or poster sessions, and committee rooms.
  2. Any member of the division executive committee has the authority to make non-technical event requests.
  3. In most divisions, the program chair makes the arrangements associated with the technical program, and the division chair makes the committee room requests associated with governance functions.
  4. Symposium organizers must always ask the acting program chair to make event requests pertaining to the technical sessions.
  5. Registers sponsored speakers—if the division wishes to pay for the sponsored speaker registration fees.
  6. At the time registration opens, the ACS PACS admin staff sends the current program chairs and treasurers password access to the Division Guest Registration site.
  7. Using the password they can register non-member sponsored speakers at a special one-day registration rate or member/non-member sponsored speakers at the prevailing member/non-member registration rate.
  8. Symposium organizers must always ask the program chair to make these special registrations.