Room Assignment Factors for Divisional Property/Room Assignments at the National Meeting

  • Oral sessions of each division are accommodated in one physical location/property and as close to each other as possible.
  • Each division may specify its own days, times, room sizes (anticipated attendance), and number of sessions; in accordance with even programming policies from M&E.
  • Each division is located as close to the Convention Center as possible to encourage convenient access to Registration, Exposition, Career resources, and Membership resources.
  • Each division can specify its first and second preferences for co-location with other divisions and committees.
  • ACS logistics staff accommodates preferences as much as possible, given space constraints.
  • Division technical sessions are scheduled first, with special events, committees, and other meeting events using the remaining space.
  • Specialty events of divisions, committees, board of directors, ACS staff offices, and other special programming must also be accommodated near division symposia (social events, receptions/meals, poster sessions, business meetings, governance meetings).
  • Poster sessions are located on the basis of space availability/floor plans.
  • Presidential Events will be scheduled according to the requests of the president and/or within the appropriate division or committee program.