Attendee Safety Plan

Keeping Attendees Safe

ACS is committed to keeping members and event attendees safe from COVID-19. 

 

Effective: July 19, 2022 – Subject to Change

To promote the safety of everyone at the event, ACS will follow the guidance and requirements of the CDC, State of Illinois, Illinois Department of Public Health (IDPH), McCormick Place Convention Center (MPCC) and other local regulations regarding COVID safety practices. This Attendee Safety Plan may change from time-to-time until the start of and during ACS Fall 2022. 

IMPORTANT:  In light of events surrounding COVID-19, this is an appropriate time to remind ourselves of the risks incident to participating in ACS Fall 2022. Even with every reasonable precaution to keep you safe as outlined for you by the CDC, ACS cannot fully eliminate all risks of harm to attendees or guarantee their safety, especially from risks posed by COVID-19 or its variant strains. Ultimately, you are responsible for your own safety.

Failure to adhere to the following requirements could lead to removal from the venue or other disciplinary action.

Vaccination Requirements:

  • ACS Fall 2022 will be a Vaccination Required meeting for all attendees, exhibitors, vendors, and ACS staff who seek to gain access to the in-person meeting in Chicago, IL.
  • All individuals will need to be fully vaccinated by August 7, 2022, 14 days from the start of Fall 2022.
  • This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (WHO) (i.e. Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen, Oxford/AstraZeneca, Covishield, Covaxin, Sinopharm/BBIBP-CorV, and Sinovac/CoronaVac), on or before July 24, 2022. The full list of vaccines with final WHO EUL/PQ evaluation status is available hereACS may expand the list of vaccines, provide more specific guidance regarding mixed vaccination dosing, and/or provide additional guidance regarding boosters as prevailing public health guidance evolves. Watch this space for additional details as we get closer to ACS Fall 2022.
  • According to the Centers for Disease Control (CDC), people are considered fully vaccinated for COVID-19 two weeks after they have received the second dose in a two-dose series (Pfizer/BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (Johnson & Johnson’s/Janssen).
  • To submit a vaccination exemption request for consideration, please submit your request here by August 1st
  • If you have any further questions, please email acsmeetingsexemptions@acs.org.

Additional restrictions on participants may come in accordance with the Center of Disease Control and Prevention (CDC) guidelines and applicable federal, state, or local governmental orders, regulations, and/or guidelines intended to reduce the spread and risks of exposure to COVID-19.

Mask Requirements:

  • ACS is recommending that all ACS Fall 2022 attendees, exhibitors, vendors, and ACS staff wear a face mask while in the McCormick Place Convention Center, or any facility hosting an ACS-sponsored event or meeting, or while attending an ACS hosted/sponsored events or meetings.
  • A recommended mask should be at least 2 layers of breathable fabric or hospital grade material, fully covers the nose, nostrils, mouth and fits firmly under the chin, and fits snugly, but comfortably against the side of the face.

Do Not Attend if…

All attendees, exhibitors and staff should NOT ATTEND if:

  • Unvaccinated, all unvaccinated individuals will be denied entry.
  • Vaccinated and having underlying COVID-19 related risk factors.
  • Exhibiting any symptoms or signs of sickness or have been in contact with known positive COVID-19 cases within 10 days of ACS Fall 2022.
  • Testing positive for COVID-19 within the last 10 days from the start of ACS Fall 2022.
  • Have had contact with a person that has or is suspected of having COVID-19 within fourteen (14) days from the start of ACS Fall 2022 and have not completed a quarantine protocol.

Traveling to Attend

  • Fully vaccinated travelers should still follow CDC’s recommendations for traveling safely including wear a mask, stay 6 feet from others, and wash your hands or use hand sanitizer.
  • If fully vaccinated with an FDA-authorized vaccine or a vaccine authorized for emergency use by the World Health Organization one can travel safely within the United States.
  • Fully vaccinated domestic travelers do not need to get tested before or after travel unless their destination requires it. U.S bound international travelers will need to be tested no more than 3 days before arrival in the U.S. and show your negative test result to the airline before you board the flight. Check with the CDC for guidelines on using some self-COVID-19 tests to meet entry.

On-Site Health & Safety Measures

Proof of Vaccination:

  • Anyone who has not uploaded their vaccination card will be denied entry to ACS Fall 2022 and will not be able to pick-up their badge until proof of vaccination has been verified.
  • Individuals will receive information on how to upload vaccination card once registration is complete.

Entry to MPCC and other facilities hosting ACS-sponsored events or meetings: 

  • It is recommended you wear a mask upon entry to MPCC and other ACS facilities.
  • You must upload your vaccine card to gain entry to MPCC and other ACS facilities, and wear your meeting badge providing visual proof of vaccination.
  • At all entry points, anyone who presents signs of illness or is determined to be a person of concern by on-site security due to COVID-19 like symptoms, including but not limited to fever, coughing or shortness/difficulty in breathing, loss of taste/smell, fatigue, or headaches, will be denied entry or asked to leave the venue and advised to seek medical attention immediately.
  • ACS reserves the right to deny such entry to anyone seeking admittance or remove them from the venue should they not provide proof of vaccination, refuse to wear a mask, or if they present any COVID-19 like symptoms.

Wellness Area:

  • A wellness area for individuals experiencing COVID-19 like symptoms will be available for those unable to seek immediate medical attention or leave the McCormick Place Convention Center. 
  • The ACS will assist those presenting COVID-19 like symptoms to safely exit.

Additional Safety Measures:

  • Plexiglas barriers will be used between registration staff and attendees as part of entry screening and registration.
  • Signage will appear at any entrance alerting attendees that entry will be denied if they:
    • Have not provided proof of being fully vaccinated
    • Have been diagnosed with COVID-19,
    • Are exhibiting symptoms of COVID-19, or
    • Have had contact with a person that has or is suspected of having COVID-19 within fourteen (14) days of the start of ACS Fall 2022 and have not completed a quarantine protocol.
  • Attendees must adhere to the requirements of any such signage while attending ACS Fall 2022. Failure to do so could result in the denial of entry or removal from the venue altogether.
  • Handshaking, hugging or other person-to-person contact will be discouraged between all participants.
  • ACS will remind participants through appropriate signage.

Contact Tracing & Privacy

  • All attendees will be required to provide a working phone number to ACS at the time of registration in case ACS is notified by any government or local health department that contact tracing is required.
  • The privacy of all attendees relative COVID-19 related situations will be respected at all times, including the secure and limited access to their data and the proper and timely disposal post meeting.

EXTERNAL RESOURCES

Venue Website: McCormick Place

CDC Website

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