Oral Presentation Information
Starting this fall, ACS will be providing Windows-based laptop computers in all technical session meeting rooms. Presenters will no longer be able to use their Windows-based laptop computers during the meeting sessions. Windows-based presenters are required to bring their presentation files on a PC formatted USB drive.
Technicians will be available to assist speakers with uploading their presentations to the computer in the session room.
Technicians will be conducting uploading presentation demonstrations in the Speaker Ready Room at each location from 8:00 am -10:00 am the Sunday and Monday of the conference.
Standard audiovisual equipment provided for technical sessions
- computer (with a wired mouse)
- a computer projector
- podium microphone
- a laser pointer
There will be no internet connectivity available in oral session rooms unless it has been ordered and paid for by the session organizers prior arriving to the conference meeting location.
The laptop computer will have the following configuration:
- i7 Processor
- 8 GB RAM
- 1920x1080 resolution (16:9 aspect ratio)
- Symantec Endpoint Antivirus Protection (Latest Version)
- Microsoft Office 2013
- Windows Media Player (Latest Version)
- Quick Time (Latest Version)
- Flash Player (Latest Version)
- Adobe Acrobat Reader (Latest Version)
Users of PowerPoint 2007 or later should save their file in the native .pptx format for greatest compatibility. Slides should be created using a 16:9 format. This is located under the design tab in PowerPoint. If you have video or media, you will need to supply those files in addition to your presentation.
For Mac Users, there will be one (1) HDMI cable connection available in every technical session meeting room. Please do not forget to supply your individual computer adaptor/dongle to the conference.
Speaker instructions for creating 16:9 PowerPoint Presentations
Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratios.
PowerPoint 2013 and 2016 default to a 16:9 widescreen display. For other versions of PowerPoint, click on the “Design” tab. Click “Page Setup”. PowerPoint will default to Slides sized for: “On-screen Show (4:3)”. Change the setting to “On-screen Show (16:9) and click OK. (See below)
Apple Keynote users have a choice of creating the presentation in "Standard or Wide Aspect Ratio" If you have created the presentation in Standard Aspect Ratio, you can change it to Wide by choosing View: Inspector: Document and choosing Widescreen under Slide Size.
If you do not format your presentation in 16:9, the presentation will fill the screen from top to bottom, but will display with black bars to the left and right of your slides.
Technical questions should be sent to the ACS audiovisual provider: firstname.lastname@example.org.
A response will be provided within 24 hours.