For Presenters

For Presenters

Whether it is your first time presenting or you're a pro, here are some tips for presenting your research at an ACS National Meeting.

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REGISTRATION REQUIRED

Registration badges will be scanned for entry to ALL technical sessions and poster presentations.

All presenters must register and pay the appropriate registration fee to present and attend the meeting. Invited speakers should contact their symposium organizer or division program chair to clarify terms of their invitation.

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GUIDELINES

Poster Session

  • All materials must be confined to:- Convention Center: 4' high by 8' wide display board
    - Hotels: 4' high by 6' wide display board
  • Authors must mount their poster during the one hour before the scheduled session start.
  • Poster numbers supplied by ACS will be in the upper corner of each poster board. This number corresponds with the number assigned to each poster in the technical program.

 

  • Pushpins will be available at the poster session.
  • Authors must remain with their posters for the duration of their scheduled session, as indicated in the technical program.
  • All posters must remain up until the session ends; they must be removed within one hour. ACS cannot assume responsibility for materials beyond these time limits.

Sci-Mix Poster

Sci-Mix presenters may begin poster setup at 7:15 PM. Each presenter may be accompanied by one assistant only, and both people are required to arrive together when entering the hall. After exiting, presenters will not be permitted to reenter the hall until the session begins at 8 PM.

No Recording Please

The use of any device to capture images (e.g., cameras and camera phones) or sound (e.g., tape and digital recorders) or stream, upload or rebroadcast speakers or presentations is strictly prohibited at all official ACS meetings and events without the express written consent from the ACS.

Speakers should arrive in their presentation rooms at least 30 minutes before their scheduled speaking time. Poster presenters should set up their poster at least 30 minutes before the start of their poster session.

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WHAT ACS PROVIDES PRESENTERS

Technical Session Equipment

Each technical session meeting room will be equipped with the following:

  • LCD projector
  • screen (16:9)
  • lighted podium
  • podium microphone or lapel microphone
  • laser pointer

Speaker Ready Rooms

As a presenter, you may use the speaker ready rooms to preview your presentation and ensure capability with the LCD projectors.  We strongly recommend that all presenters come to the speaker ready room the day before their presentation.  The hours of operation are 3 – 5 PM Saturday and 7 AM – 6 PM Sunday through Thursday.  

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LAPTOP CONNECTIVITY INFORMATION

ACS will provide a “Standard HDMI Cable” in all meeting rooms. Therefore, it is imperative for speakers to supply their own Mac or windows-based laptop computer’s dongle/adaptor to connect to the “Standard HDMI Cable”.   If unsure of the correct adaptor, the laptop connectivity specifications can be found on the computer manufacturer’s website. 

Mac laptops will need a “dongle” to connect to the HDMI cable.  From the Apple Website the type of dongle/adaptor required to connect to our HDMI cable.

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INTERNATIONAL PRESENTERS

Find information on obtaining a U.S. visa, the visa waiver program for travelers from selected countries, and what to do if you have visa problems.

Meeting Presenters:
Download a personalized visa letter. (You will need to log in using your ACS ID. Don't have an ACS ID?)

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WITHDRAW AN ABSTRACT

Send an email to maps@acs.org and contact your symposium organizer immediately.