Responsibilities of Program Chairs
Call for Papers
- Develops the technical program with Symposium Organizers and enters it into the Call for Papers template workbook as oral and/or poster symposia.
- Designates symposia as accepting either contributed or invited papers.
- Submits the completed the Call for Papers workbook to ACS Staff for importing to MAPS prior to abstract submission opening.
Session Management (cooperatively with Symposium Organizers and ACS Staff)
- Reviews abstracts.
- Works with ACS Staff to create sessions as needed to accommodate the submitted abstracts.
- Arranges abstracts into sessions.
- Assigns each abstract a presentation order within the session.
- Assigns each presentation a duration (oral sessions only).
- Inserts non-paper events (e.g., Introductory or Concluding Remarks) in the session and assigns durations to each (oral sessions only).
- Selects and schedules high-quality abstracts into Sci-Mix in accordance with the restrictions on the number of Sci-Mix presentations (a maximum of 20 or 10% of total number of sessioned abstracts for the division, whichever is larger).
Finalize Technical Program
- Arranges sessions by AM, PM, or EVE and assigns the appropriate section letter (A, B, C …) to each session, consistent with Even Programming Rules.
- Submits preliminary program to ACS.
- Submits final program to ACS.
- Arranges for non-technical events such as coffee breaks and social receptions associated with award presentations or poster sessions, and committee rooms.
- Any member of the division executive committee has the authority to make non-technical event requests.
- In most divisions, the program chair makes the arrangements associated with the technical program, and the division chair makes the committee room requests associated with governance functions.
- Symposium organizers must always ask the acting program chair to make event requests pertaining to the technical sessions.
- Registers sponsored speakers—if the division wishes to pay for the sponsored speaker registration fees. Early and regular registration fees apply to division registrations.
- At the time registration opens, MAPS staff administrators send current program chairs and division treasurers password access to the Division Guest Registration site.
- Using the password they can register non-member sponsored speakers at a special one-day registration rate or member/non-member sponsored speakers at the prevailing member/non-member registration rate.
- Symposium organizers must always ask the program chair to make these special registrations.