Video Conference Call Meeting

A video conference call with a legislator can often accomplish the same results as a visit in person with less trouble and expense.

1. Obtain the ability to host a video call in short notice.

• May need Corporation or University partner

2. Set a date.

• Have a flexible date in mind.

3. Fax a meeting request letter to Washington, DC office.

• Summarize who, what, when and where | Sample Invitation Letter
• Follow-up with phone call to office scheduler
• Most likely will need to resend letter

4. Plan your meeting.

• Purpose, talking points (example ), leave-behinds
• Check out our tip sheet and 25-minute video about successful meetings.

5. Follow up afterwards.

• Write thank-you notes to everyone you met with.
• Report the visit in your local section newsletter or website.
• Let the Office of Public Affairs know how the visit went, using the Report Form for Lawmaker Meetings.

For more information, contact Kathryn Verona.