ACS Student Chapter Reports

Reports are due May 31!

Student chapter reports are an opportunity for chapters to inform ACS about their activities throughout the year. Nominations for a Student Chapter Award are based on exceptional activities, programs, initiatives described in chapter reports, after being reviewed by faculty advisors from across the nation. The faculty review the reports (based on these criteria and considerations) and provide feedback on how to make the chapter more successful.

To remain active, a chapter must submit a report at least once every three years. (This system is only for chapters in the United States and Puerto Rico.)

Part of an International Student Chapter?

Find out more about the International Student Chapters report, that is due at the same time, but has a different set of instructions. 

Submit a Chapter Report

1. Log in to Student Chapters Online using your ACS member login information.
   • Use the Last Name / Member Number option to sign in!
   • If you are not a ACS undergraduate student member, sign up first.
2. Update your chapter information, enter in events, and answer questions to build your report.
   
3. Download the financial report template. Upload it along with your narrative when talking about finances for the year.

Report Questions

Self-assessment:

• What were your student chapter's two major goals for the current academic year? How did your chapter work to accomplish these goals?  
• Based on your assessment of this year's objectives, what are the chapter objectives for next year? What do you plan to do the same or differently?

Service:

• In what ways do you think your chapter had an impact on each of the following communities through service and outreach: your chapter/department, your university, and your local community?
• How did you incorporate National Chemistry Week (NCW), Chemists Celebrate Earth Week (CCEW) and/or Mole Day into your service activities?
• How did you evaluate chemical safety needs related to your activities? What steps did you take to promote chemical safety during your events for participants, observers, and organizers? 

Professional development:

• What areas of professional development do you think your chapter needs to address most? Which events did you hold that significantly contributed to your chapter's improvement in those areas? 

Chapter development:

• How did your student chapter activities impact member recruitment and retention for your chapter? Which efforts were most successful in promoting camaraderie amongst your chapter, and why?
• Does your student chapter have a group email address? If so, what is it? (We strongly encourage all student chapters to create a generic email address for ease of correspondence with officers.)

Finances:
Please provide a narrative to accompany your financial report. (Download the template and rename with your institution and the year before uploading to your report.)

• How does your chapter plan for costs associated with your activities?
• What is your most effective form of fundraising and why? 
• How did fundraising and managing the chapter budget help members develop professional experience (sales skills, grant writing, etc.)? 
• Did your chapter have enough money to accomplish its goals for the year?

NOTE: all chapter expenses and income must be included on your financial report .

Green chemistry:
If you wish to be considered for a Green Chemistry Student Chapter Award, please provide the following:

• A detailed summary of at least 3 events and explain why each event qualifies as an example of green chemistry, and 
  
• One or more of the 12 principles of green chemistry that directly relate to each activity

FAQs

Browser and Technical Recommendations
In order to get the best results from the website, we recommend that you clear your cache often and save frequently as typing does not count as activity!

Why can’t I login?
You have to be an ACS member (undergraduate student or faculty advisor) with Premium Package to login to Student Chapters Online. If you are a senior who has recently graduated and cannot login, please contact undergrad@acs.org, we may be able to help extend your graduation date.

Use the Last Name / Member Number to login.

What do I do first?
Start by updating your chapter information at the start of the academic year. Under the “Chapter Information” section, add the roles of all your officers, and make sure the faculty advisor listed is correct. If the faculty advisor listed is not correct, please contact undergrad@acs.org

Do primary officers have to be ACS members?
Yes! The bylaws state that all officers must be ACS undergraduate student members at the premium package level.

Why does the roster not include all of our members?
If your roster has incorrect information, please send a list of names and member numbers that you believe should be included on the roster to undergrad@acs.org.

How many of our chapter events should we include in the report?
All of them! Reviewers want to know all the events you are holding throughout the year including chapter business meetings. Fill each event with as much detail as you can, preferably right after the event has taken place so the details are fresh in your mind.

How many pictures can I load into the system? Can I upload videos as well?
While you can upload 5 items, only share the best, high quality (300 DPI preferred) images. Do not create a collage or PDF of your pictures, in an effort to share more photos, as the quality is reduced. Links to videos or a shared drive (please remember to open up access otherwise the reviewers can't see your photos) can also be included in the event description text. 

When is the chapter report due?
The report is due May 31 annually.

Can we get an extension?
You may reach out to undergrad@acs.org to request an extension, but reports received after the deadline will be marked as Not for Review and will not be eligible for a Student Chapter Award. Extensions may be granted under exceptional circumstances.

Will we get an email notification when the report is submitted?
No, you will not get an automatic email notification from Student Chapters Online. You can log back in and check the Report Status in the About the Chapter section.